Casey Watson is the Marketing Communication Specialist for SuiteDynamics. She has a degree in journalism from Murray State University and over 10 years of experience researching and writing about various subjects, including insurance, nonprofit work, and healthcare. She has been covering NetSuite ERP systems for more than two years.
The NetSuite Global Search: Tips and Tricks for Finding Important Information
It's not hard to navigate NetSuite. You just need a little training from quality experts.
Information is only helpful if you can find it. That’s why one of NetSuite’s most powerful tools may be its simplest: the global search.
SuiteDynamics experts can teach your team about this tool and other system basics as a part of a custom NetSuite training program. We work closely with NetSuite to customize and implement enterprise resource planning (ERP) platforms and regularly conduct training sessions tailored to a client’s specific system and customizations.
Schedule a free consultation to learn more about our services and training. We’ll ensure your company gets the greatest possible return on your NetSuite investment.
What Is the NetSuite Global Search?
A NetSuite Global Search is a query that uses a keyword to fetch various data from a cloud ERP database. You’ll find the search box anchored at the top center of your NetSuite screen. You can use the shortcut “Alt+G” to automatically shift your cursor into the search field.
To find necessary data, use keywords between three and 32 characters long. They can contain letters, numbers, dashes, underscores, carets, colons, and percent signs. The system considers any other character as white space.
SuiteDynamics CEO Jake Kleiner demonstrates the NetSuite global search in the video below and offers valuable tips.
Additional NetSuite Global Search Tips
There are a few more ways to make a NetSuite global search more efficient. For example, you may pair a caret or colon with a search prefix, which uses all or some of the letters in a record type. So, searching “help: reports” yields Help Center material about reports.
Common prefixes include the following.
| Prefix | Record Type |
|---|---|
| Cam | Campaign |
| Cash | Cash Sale |
| Con | Contact |
| Cu | Customer |
| Emp | Employee |
| Est | Estimate |
| Ev | Event |
| Exp | Expense Report |
| Fi | File |
| Invo | Invoice |
| Iss | Issue |
| It | Item |
| Opp | Opportunity |
| Par | Partner |
| Pur | Purchase Order |
| Ph | Phone Call |
| Quo | Quote |
| Sales | Sales Order |
| Ven | Vendor |
| Wo | Work Order |
By default, search results display in view mode. However, you can capitalize the first letter of these prefixes to open a record in edit mode. For instance, “Cu: Capital Bank” opens the editable version of Capital Bank’s customer record. (Note: The prefix doesn’t affect results when you’ve enabled the Show List When Only One Result preference.)
You can also surround a search string with quotation marks to limit your search to exact matches or accomplish the same goal by adding a backslash to the end of the keyword. Of course, you don’t actually need quotation marks or backslashes for numeric searches because they always yield exact matches.
To include inactive records, add a plus sign to the search. For example, “sales: 1234+” will display all active and inactive sales orders with those numbers.
Search for multiple records by adding a capital “OR” between two searches. (Example, cu: Allen OR Jane.)
You can also use an underscore to search all records containing certain letters. For instance, “ven: m_n” will search for all vendors with names that feature “m” or “n.”
The SuiteDynamics team can teach you more about the NetSuite navigation and how to maximize the system. Contact us today to discuss your training needs and how our experts can help you use the platform to rise in your industry.
Empower Your Staff with NetSuite
A NetSuite ERP can feel intimidating at first. It’s a massive system with a million moving parts, which seems impossible to master. But trust us, it’s not.
We know your staff wants to conquer this system, and our SuiteDynamics experts are ready to help you do it. Our training programs cover everything from loading journal entries via CSV files to customizing dashboards.
We know you’ve got the right team to run NetSuite successfully. Let us prove it to you.
We pull information from NetSuite material, SuiteDynamics experts, and other reliable sources to compose our blog posts and educational pieces. We ensure they are as accurate as possible at the time of writing. However, software evolves quickly, and although we work to maintain these posts, some details may fall out of date. Contact SuiteDynamics experts for the latest information on NetSuite ERP systems.
Job shop manufacturing is a production method where small batches of 1-100 units of customized or unique products are made to meet specific customer requirements. Unlike mass production, each order typically requires unique setups, specialized processes, and custom routing through the facility. In this comprehensive guide, you'll learn: The complete definition of job shop manufacturing How job shops differ from other manufacturing types Industries that rely on job shop methods Technology solutions that optimize job shop operations When to consider implementing specialized ERP systems What is Job Shop Manufacturing? (Definition) Job shop manufacturing is a production strategy focused on customization over volume . Instead of producing thousands of identical items, job shops create small quantities of unique products tailored to specific customer specifications. Key defining characteristics: Small batch sizes - Typically 1-100 units per order High product variety - Hundreds or thousands of different products Custom specifications - Each order has unique requirements Project-based workflow - Work orders last days to weeks Skilled labor - Requires specialized expertise and flexibility Job Shop is a powerful, fully integrated solution built for custom manufacturers, combining quoting, configuration, production, and fabrication workflows inside NetSuite. Learn more about SuiteDynamics' NetSuite Job Shop for Manufacturing.
Uncover the challenges of data quality affecting DIO accuracy, from ghost inventory to inconsistent formats. Find out how to tackle these issues effectively with a NetSuite ERP.
In the world of private equity, creating operational value has become increasingly critical as the market evolves. With exit timelines extending and competition for deals intensifying, PE firms are looking beyond financial engineering to drive returns. One emerging strategy that's gaining traction is the consolidation of NetSuite instances across portfolio companies. The Hidden Challenge of System Fragmentation As PE portfolios grow through acquisition, a common pattern emerges: multiple portfolio companies operating on separate NetSuite instances. While each system may work effectively in isolation, the fragmentation creates significant operational inefficiencies at the portfolio level: Redundant Licensing Costs: Each separate instance requires its own licensing structure , creating unnecessary expenses that directly impact EBITDA. Manual Consolidation Effort: Finance teams spend countless hours extracting, transforming, and manually consolidating data from disparate systems. Inconsistent Processes: Basic business functions are handled differently across portfolio companies, limiting standardization efforts. Limited Portfolio-Wide Visibility: Gaining insight across the entire portfolio requires extensive manual effort, delaying strategic decision-making. Integration Challenges: Onboarding new acquisitions becomes increasingly complex when each company maintains its own environment.
Explore Esusu's partnership with SuiteDynamics to enhance financial processes. Schedule a consultation to see how your business can thrive with NetSuite solutions.
Discover how to effectively set up and configure case statuses, rules, types, priorities, and more in NetSuite's case management system. Streamline your workflow and improve customer support with this comprehensive guide.
Backorders disrupt revenue and frustrate customers. Learn what "backordered" means, how backorders happen, their impact on businesses, and how NetSuite ERP can minimize the issues.
Start simplifying finances now! Read our step-by-step tutorial on how to reconcile your credit card statements swiftly & accurately in NetSuite.
Get step-by-step instructions for accepting customer payments, making deposits, matching bank data, and completing a bank reconciliation in NetSuite.
Many businesses need complex accounting systems to maintain cash flows. Discover how switching from QuickBooks to NetSuite can create the financial stability you need.
Simplify your financial management with NetSuite Bank Feeds automation. Follow this tutorial and get started in no time.
